ROTARY INTERNATIONAL DATA SERVICES

This is a friendly reminder to update your club membership and officer information in your local country or district database by 1 January 2025. We will use this information to generate your January 2025 club invoice.
 
To: All current and incoming Rotary and Rotaract club officers
Cc: Governors, assistant governors, district executive secretaries, District Rotaract Representatives, and District Rotaract Chairs


Dear current and incoming Rotary and Rotaract club officers:
 
This is a friendly reminder to update your club membership and officer information in your local country or district database by 1 January 2025. We will use this information to generate your January 2025 club invoice.
 
It is important that your club’s member information is up to date because Rotary cannot change the club invoice after it has been generated or accept membership updates with your payment.        

As a current club officer, you can ensure that your club invoice will be correct by updating the information in your local database.
  1. Your club has indicated that it is using a partner system connected to RI to manage membership information in My Rotary, the details of which are linked here. Please make all updates to membership in your local database.
  2. Report all new or terminated members and 2024-25 club officers, including those that are still serving in their roles from the previous Rotary year, no later than 1 January 2025.
  • Members with admission dates of 1 January 2025 or before will be counted for the January 2025 club invoice.
  • Members with termination dates of 1 January 2025 or before will not be counted for the January 2025 club invoice.
The Rotary International invoice is generated from the data in Rotary’s database, and you can see your membership changes reflected in Rotary International’s database by signing into My Rotary. Rotary Club officers can download a member list under Members to compare the data in RI’s database to the information in My Rotary to make sure that it is accurate as the invoice will be generated based on the information on this list. This function is currently only available to Rotary clubs. If you see any discrepancy between My Rotary and the partner system used by your club, please contact data@rotary.org.
 
Besides updating membership, any changes to subscriptions to Rotary International’s official magazine Rotary [in English] should be reported to data@rotary.org prior to 1 January 2025.
 

For more information about the club invoice, including how-to guides and answers to frequently asked questions, go to My Rotary’s Club & District Administration pages. For help with membership questions, contact: data@rotary.org.

Sincerely,
Thomas Woods
Data Relations Manager | Data Services
ONE ROTARY CENTER
1560 SHERMAN AVENUE
EVANSTON, ILLINOIS 60201-3698 USA
ROTARY.ORG