I thought it would be useful to set up a Story page to keep members up to date on the planning
I'll keep it off the public front page of our website. You can search for it from the Rotary front page, and I can provide the link in correspondence
The Big Dig – Planning Meeting Minutes Date: 17 July 2026
General Business
Attendees were Roger, Ana & Aiden
Sponsorship and Business Engagement
Discussion around approaches to various businesses
Both Auswide Bank and SpecSavers were to have a meeting to discuss major sponsorship.
Both have been offered naming rights in return for $7.5K (and major sponsorship for $5K without naming rights).
However, to preserve our club's control both offers have been made "subject to Board approval".
Roger reported on Dero’s meeting with Auswide Thurs 16th at 2:30pm,
and SpecSavers had to bail as the relevant person was sick
Stop press: Dero “We can offer Anytime Fitness two types of major sponsorship”
Admin
Dero Suggests
Now we have agreed that D-Day (to decide whether to proceed with The Big Dig or not) cannot be left beyond the end of July, our club has only 3 more weeks to find at least another $8K of sponsorship.
Roger - if we are giving $50 pries to adults, then $4000 prize contribution will need to be $6000.
Insurance notification and liaison - who to do
Need current CoC
Permit -
Conditional approval
This permit is subject to the following being received by council by Friday 14 August 2026 or the permit will be null and void:
• Attached Temporary Event Approval Confirmation must be signed and returned to council
• Attached Indemnity form must be signed and returned to council
• Provide a copy of the Public Liability Insurance policy applying to the council-controlled land and the permitted activity, with limits of not less than $20,000,000 ($20 million) per occurrence and noting Sunshine Coast Regional Council as an interested party.
Areas to target for sponsorship which have not been covered yet are:
Bulcock St - from McDonalds to top of the hill (Minchinton to Otranto has been done)
Currimundi along Nicklin Way
Currimundi shops
Birtinya including main shopping centre
Warana industrial area west of Nicklin Way
Moffat Industrial area & Tooway Shops
Baringa
Meridan
Already targeted
Australia Zoo
Landsborough
Beerwah
Aura
Golden Beach Shops
West wing of Stockland’s
Spotlight, Harris Scarfe, Anaconda
Warryn notes Caloundra Road from Repco/Bob Jane to McDonald’s has been done, as well as the mower shop
Bulcock St from Minchinton to Knox IGA shopping centre north of Bulcock St
The Detailing Centre
Bulcock St Minchinton to Otranto
Bulcock Beach and Three restaurant
Admin
Dero Suggests
Now we have agreed that D-Day (to decide whether to proceed with The Big Dig or not) cannot be left beyond the end of July, our club has only 3 more weeks to find at least another $8K of sponsorship.
Roger - if we are giving $50 pries to adults, then $4000 prize contribution will need to be $6000.
Insurance notification and liaison - who to do
Need current CoC
Permit -
Conditional approval
This permit is subject to the following being received by council by Friday 14 August 2026 or the permit will be
null and void:
• Attached Temporary Event Approval Confirmation must be signed and returned to council
• Attached Indemnity form must be signed and returned to council
• Provide a copy of the Public Liability Insurance policy applying to the council-controlled land and the permitted
activity, with limits of not less than $20,000,000 ($20 million) per occurrence and noting Sunshine Coast Regional
Council as an interested party.
Logistics
PM have 40 - 50 people on site - we may need some extra volunteers
We need to allocate tasks to see how we stand
Terry Landsberg’s $2,000 Discretionary Grant
Roger has been informed that the spending on “children’s prizes” would not be approved, but spending on logistics would be OK, so some quotes are needed, so we need to decide what best to buy in:
Mal Club $1,500 for two marquees, BBQ & PA
Sand raking - emailed Joanne to help
JJ Waste
Pickets and bunting - hire vs purchase
Silent disco hire
Stocks
Dunking - could be very simple
Action
Sponsors Sponsors Sponsors
Next Rotary meeting meeting to discuss further sponsorship opportunities broken down into areas we have not previously approached
Deborah to contact Murray at Rhythm Expresso re A3 poster design
Deborah to send flyer to CoC for circulation
Poster QR code linking to the event webpage being established by Eduardo. The preliminary webpage will include ticketing and event information and requires further graphic and content development.
Roger to talk to the Malibu Club to see if they would be interested in supplying, erecting and dismantling their two 6x3 marquees, BBQ, PA, tables & chairs with and what would be an attractive price for them to do that.
List of sponsors so far:
Council - $3K
Terry Landsberg - $2K
Tracey's employer - $1K
Henzells, Cal - $500
Vacanza Van Fit Outs, Cal - $250
Coffee Hut, Cal - $150
Amazon Games, Cal - $100
Vanilla Cove, Stocklands - scented candle
TSG Tobacco Shop, Stocklands - posters
Qld Golf Performance Centre, Cal - vouchers
Rollerdrome - 2-for-1 passes
Tracey Turtle Care – $150
Friends of the Caloundra Lighthouses Inc. have donated ten children’s prizes valued at $20 each (they are at the lighthouse)
Graham Baker indicated he will provide support and advise details in due course.
Two 2x single and family of 4 passes to Auzzie World courtesy Jim L & the Men's Shed (they are at the lighthouse)
Bendigo Bank - Face Painting stand and $300
OPSM has donated 4 adult pairs of sunglasses & 2 kids' pairs
Anembo Landscape Architects have offered $100 (Roger to organize)
Auswide Bank is showing strong interest in being a major sponsor
SpecSavers also has shown strong interest in major sponsorship
Kendall Hatcher MP's office has helped with printing flyers
Edwardo has helped out with the web page
Bunnings $100 in vouchers - say 2x $50 (Roger has these)
From: Melinda Forrest <mforrest@studiopilates.com> we would love to support your event, the Big Dig, by donating some of our Intro pack offers. Someone stopped by the other day to discuss this, so I'm sure they will be in touch soon to organise the details.
Orchid Massage
Sunshine Coast E-Rides
Smile Thai Massage
The Fiery Unicorn
Vibeartz
Complete Automotive Protection Pinnells Butcher
Boomerang Games
Boost
Crystal Living Priceline Pharmacy
Perfect Blend Massage & Health & Beauty
Sponsorship Script
Ask Roger or Dero